This article offers a selection of the best apps for organizing suitable for both work and personal life. Whether you're planning a shopping list, organizing a project, or want to better manage your daily habits, there's a tool for everyone on our list.
1. Trello: “The way your team works is unique — so is Trello.”
Trello app is a powerful project management tool that uses a system of cards and boards to help you visualize tasks. You can create different project boards, lists for milestones, and cards for individual tasks, adding deadlines, descriptions, comments, and attachments.
Trello's pricing and convenient drag-and-drop card system allow you to quickly set up your workflow and easily view your progress. Also, you can use popular tools like Slack and Google Drive with Trello.
2. Asana: “Let's do great things together.”
This is a task management platform that is suitable for both personal projects and large team initiatives. Asana's interface allows you to create tasks, assign responsibilities, set priorities, and monitor progress in real-time. It has different viewing modes, such as a list, calendar, and whiteboard, which allows you to organize your work the way you want.
Asana planner helps you avoid chaos in your work with subtasks, projects, and markers for different stages of tasks. You will undoubtedly get flexibility and control over every aspect of your project management in Asana.
3. TickTick: “Stay organized, Stay Creative..”
If you want to plan your time so that you can create projects on a clear schedule, this app is for you!
You can easily manage tasks and projects and keep life on track. Ideal for building detailed schedules, TickTick allows you to sync tasks on all your devices. You can read more on effective planning in your Organize Tomorrow Today summary.
4. Any.do: “Organize anything with anyone, anywhere”
Any.do is an intuitive to-do and task-scheduling app that lets you create daily lists and add reminders. In addition to the standard calendar, Any.do has tools for tracking deadlines and managing tasks so you remember important events. Integration with Google Calendar allows you to manage your schedule conveniently in one place.
The Daily Planner feature helps you prioritize the most important things to do each day, giving you a sense of control over your time. Any.do is ideal for personal use and helps you create a schedule that considers both work tasks and personal activities.
5. Todoist: “Organize your work and life, finally.”
If you're looking for a simple yet functional task management app that helps you easily organize your work and personal life, then we've found the perfect solution! In the Todoist app, you can create projects and task lists, set deadlines, and add priorities so you know exactly what to do first. Todoist supports collaboration, making it a great option for teamwork.
Integrations with popular tools like Gmail, Slack, and Google Calendar add flexibility and make it easy to access the information you need. Todoist also has a reminder system and a daily goal-setting feature to help you stay motivated and productive.
6. Monday.com: “Made for work, designed to love.”
Monday.com is an app for creating structured lists and notes, which is especially suitable for projects that require clear organization. The hierarchical list system allows you to conveniently break down tasks into subtasks, track time and progress, and see who’s working on what.
Monday.com makes it easy to track project progress, and its collaboration features allow you to work in a team on important tasks. A simple but powerful interface makes Monday.com convenient for those who value structure and clear task assignments.
7. Calendly: “To create a world where people actually love meetings.”
This app is excellent for both business and personal use, as it allows you to schedule meetings and events easily. Thanks to the support of time zones, the Calendly app is a convenient tool for organizing international calls and meetings.
You don’t need to exchange numerous messages anymore. You simply send your colleague a link to your calendar, and they choose the time for the meeting, which frees you from unnecessary correspondence. Calendly automatically synchronizes with your calendars to avoid duplicate entries.
8. Evernote: “Your information, your way”
Evernote is one of the most popular note-taking and organization apps that keeps ideas, tasks, files, and other materials in one place. Convenient organization features will enable you to create categories, add tags, and attach files, making it easy to use and access the information you need. The Evernote app is suitable for organizing personal and work tasks and keeping inspiration alive.
Integrations with other popular applications make Evernote even more powerful. This tool helps you structure your thoughts and projects, supporting your productivity.
9. Pocket: “Build a home for everything that interests you”
Pocket is an app for saving articles, videos, and other online content for later viewing. It's ideal for those who want to save interesting materials for inspiration or work but don't have time to view them at that very moment. Pocket allows you to save content for offline viewing, which is especially convenient for traveling.
The Pocket app also provides recommendations based on your history of saved content, which helps you broaden your horizons and find new sources of inspiration. The application is available for both mobile devices and web browsers, providing easy access to your content at any time.
10. Obsidian: "Your worlds, your way"
Obsidian is a note-taking and organizational app with a powerful system of links between notes, making it ideal for research or creative projects. The app supports Markdown markup and allows you to store information through a network of ideas. Obsidian is suitable for those who value the ability to quickly find connections between notes and create in-depth mind maps of their projects or research. It’s useful to have a certain number of notes every day to track your progress. You can read more about it in our How to Take Smart Notes summary.
P.s., Obsidian works without an internet connection, which ensures the privacy of your data and allows you to work from anywhere.
11. Notion: “Think it. Make it.”
The Notion is an all-in-one note-taking, project management, and teamwork platform that allows you to create interactive documents and databases. You can use Notion to take personal notes, organize projects, and even create lesson plans or teaching materials. Thanks to its template support, Notion offers a convenient way to get started without customizing from scratch. The Notion app is also a great tool for collaboration, as it allows you to share files and comments, making it easy to discuss and monitor tasks.
Choosing the right organization app can change the way you work, study, and plan, making every day more productive and structured. From simple to-do lists to sophisticated project apps like Evernote and Obsidian, these 11 platforms offer tools for all needs and work styles. Whether you're looking to improve your efficiency or facilitate team collaboration, there's a solution for everyone among these options. Try to find the app that perfectly suits your goals and organize your time with pleasure.
