Productivity determines the pace, style, and quality of life. Generally, people think that productivity results from time management. Unfortunately, the world is filled with barriers that block people on their path to growth. Procrastination, stress, interruptions, distractions, low-value commitments, and annoying work practices are key productivity triggers.
To become productive, don’t strive for perfection. We gain experience through mistakes, improve through failures, and refine ourselves through setbacks. You can use smart techniques like the Pomodoro method and The Power Hour, which work alongside focus.
1. Todoist App
Todoist is a great app for project management. The option to use it on any device—phone, tablet, or laptop—sets it apart from others. Use it to manage household tasks, work projects, and collaborate with teams. One of its main features is role assignment, which allows users to assign specific tasks to team members so everyone knows what they’re responsible for, enabling effective teamwork.
Todoist offers three plans. The Free plan, allows users to create up to five active projects with five collaborators per project. The Pro plan costs $4-5 per month and allows users to create up to 300 active projects with 25 collaborators per project. The Business plan costs $6-8 per user per month and allows users to create up to 500 active projects with 50 collaborators per project. Don’t hesitate, choose your plan, and boost your productivity. Besides, you can become a Productivity Ninja with our “How to be a Productivity Ninja” summary.
2. Notion App
Notion is a popular planning app that started as a basic note-taking app. It’s useful for both individual use and small teams, featuring pages that can be interlinked or nested. The app offers unlimited pages and blocks, real-time collaboration, databases with rich property types, access to the Notion API, and much more.
One of its best features is the Forever Free plan, which includes enough features to get started. In addition, there are three more plans: Plus, priced at $8-10 per month, Business at $15-18 per month, and Enterprise, with custom pricing for teams.
3. Trello App
Trello is an intuitive project management tool. It connects with many apps and has mobile apps for iOS and Android. There are even ways to integrate Slack and other communication tools to receive updates on any Trello board or manipulate data. Trello isn’t ideal for managing large projects, but it has many add-ons to customize it to your needs.
As for the Trello’s cost, the app has four types of plans: Free, Standard at $6 per person per month, Premium at $12.50 per person per month, and Enterprise. From tracking books you’ve read to project status at work, Trello is an excellent tool that can exponentially increase your productivity.
4. Sunsama App
Sunsama is a personal productivity and task management app for teams. It offers tools to help you focus on the task at hand, like a Pomodoro timer and focus mode. Sunsama recently introduced automatic status updates for Slack and Microsoft Teams when you switch to focus mode. With step-by-step instructions and an intuitive interface, it’s easy to use right from the start.
You can pay monthly at $20 per user or annually at $16 per user per month. No free plan is available, but there is a 14-day free trial with all features unlocked. This should be enough time for you to decide whether it’s the right productivity tool for you.
5. Forest App
Forest is a focus timer, based on this time management technique. The Forest app can easily sync between your computer and mobile device. Your goal is to stay focused and grow a virtual tree by not getting distracted during tasks. The idea of letting your tree die just because you wanted to play a game is surprisingly motivating.
The app initially offers some free features. Upgrading to the premium version with a one-time payment significantly improves device synchronization. The free version lets you block your phone entirely while working, whereas the premium version allows you to create a list of blocked or allowed apps during work sessions.
6. Focus To-Do App
Focus To-Do App is an app that helps with your time management. Its minimalist design and web-based format make it a convenient option for users who want to avoid distractions from smartphones or other devices. It’s also a good choice for those who need a simple Pomodoro timer without any extra features, one that’s easy to use and doesn’t require much setup or configuration.
The app is free, but it also has a "Buy me a coffee" feature. You can choose the time settings that work best for you. So, if you’ve been wanting to try the Pomodoro technique for yourself, download the app now on iPhone or Android. You can read more about the Pomodoro method in our “The Pomodoro Technique” summary.
7. Superhuman App
Superhuman is the fastest email app, equipped with AI features that help turn ideas into emails, polish writing, and summarize long conversations. Superhuman supports both Outlook and Gmail inbox providers. You can install Superhuman on Mac, Windows, iPhone, and Android.
The app costs $30 per month. If you’re a busy professional who often gets distracted and wants a better email experience, Superhuman is the app for you.
8. Habitify App
Habitify is a multi-platform habit-tracking app. It includes innovative tools like a built-in timer, notes, mood tracking, privacy lock, Apple Health Sync, Google Fit Sync, API access, Zapier, IFTTT Connect, and Apple Calendar Sync. Start your day right with an organized schedule that helps you succeed.
Habitify is available as a free app. Yet in-app purchases range from $4.99 per month for a membership to $64.99 for a lifetime membership. Whatever you choose, this tool will surely help you build new habits and enhance your productivity.
Each of these apps offers value to your productivity. Remember that procrastination is caused by boredom. So try to get yourself interested in completing tasks with these apps. Analyze your tasks, select some productivity softwares that fit your goals, and find a way to enjoy your work. You can become productive by being responsible and having a clear vision of your objectives, and your phone or other devices will help you along the way.
